{"id":4607,"date":"2026-02-25T08:00:00","date_gmt":"2026-02-25T08:00:00","guid":{"rendered":"https:\/\/entrepreneurship.asu.edu\/blog\/?p=4607"},"modified":"2026-02-24T16:11:24","modified_gmt":"2026-02-24T16:11:24","slug":"how-small-teams-use-ai%e2%80%91driven-systems-to-increase-efficiency","status":"publish","type":"post","link":"https:\/\/entrepreneurship.asu.edu\/blog\/2026\/02\/25\/how-small-teams-use-ai%e2%80%91driven-systems-to-increase-efficiency\/","title":{"rendered":"How Small Teams Use AI\u2011Driven Systems to Increase Efficiency"},"content":{"rendered":"\n
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Photo by ASU Media<\/em><\/figcaption><\/figure>\n\n\n

When you\u2019re a small team or a solo founder, you are the business. You\u2019re the strategist, marketer, salesperson, bookkeeper and customer support. While wearing many hats is part of the early-stage journey, relying on memory, sticky notes or sheer hustle isn\u2019t sustainable.<\/span><\/p>\n

That\u2019s where systems come in. Systems aren\u2019t about overcomplicating your business or locking yourself into expensive tools. The right systems create simple, repeatable ways to run your business, so you can stay focused, serve customers well and grow without burning out.\u00a0<\/span><\/p>\n

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Photo of Sherry Kotvis<\/em><\/p>\n\n\n\n

We asked one of our community AI experts, Sherry Kotvis, founder of <\/span>SK\u00b2 AI Solutions, LLC<\/span><\/a>, how she implements AI systems to help with her small business.\u00a0<\/span><\/p>\n

\u201cAI can be your force multiplier as a solo founder, automating repetitive tasks like email drafting, content creation, customer support responses and data analysis that would otherwise consume hours of your day,\u201d she commented. <\/span><\/p>\n<\/div><\/div>\n\n\n\n

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\u201cBy integrating AI tools into your core systems, you can operate with the efficiency of a small team while maintaining the agility and vision that makes solo entrepreneurship powerful.\u201d\u00a0<\/span><\/p>\n

Below, Sherry shares how AI offers solutions with real-world examples and suggested tools to use.<\/span><\/p>\n

1. Workflow Automation: Reduce Repetitive Work<\/b><\/p>\n

If you find yourself doing the same tasks over and over, like sending follow-up emails, onboarding new clients or scheduling meetings, it\u2019s time to build a workflow.<\/span><\/p>\n

Workflow automation helps you standardize routine processes so they happen consistently and with less effort from you. This might look like:<\/span><\/p>\n